On May 25, 2018, the European Union’s General Data Protection Regulation (GDPR) takes effect. GDPR regulates the governance of personal data for EU citizens with an emphasis on data security and privacy. The GDPR does not only apply to companies that operate in the EU. This regulation will also impact companies operating outside of the EU if they have any EU customers or personal data of anyone in the EU.


The GDPR imposes additional requirements upon companies to strengthen the security around, and enhance the protection of, personal data of EU residents.


We are committed to protecting the privacy of our websites visitors (“Visitor”)  and individuals who register with our website or services (“User”).


We have adopted the following principles to govern its use, collection, and transmittal of Personal Data, except as specifically provided by this Policy or as required by applicable laws:

  • Personal data will only be processed fairly and lawfully
  • We do not collect any more personal data than is necessary to provide the services
  • We only use your personal data for the purposes we specify in this Privacy Notice, unless you agree otherwise
  • We do not keep your personal information if it is no longer needed
  • We do not sell, distribute or share your personal information with third parties
  • You can have your data updated at any time
  • You can remove your data at any time
  • You can request a copy of the data we store on you at any time
  • Personal data is securely stored and managed

What Is Personal Data?

Personal data is any information that relates to an identified or identifiable living individual. Different pieces of information, which collected together can lead to the identification of a particular person, also constitute personal data.


Personal data is subject to the protection requirements set out in the GDPR.


Examples of data considered as personal data:

  • a name and surname
  • a home address
  • an email address such as name.surname@company.com
  • Medical information
  • an identification card number
  • location data (for example the location data function on a mobile phone)
  • an IP address
  • a cookie ID
  • the advertising identifier of your phone


When you join Sounds Choirs, we use your data as listed below:

  • When completing the registration form, you are providing us with personal information about yourself.
  • This data will be retained on our database on this website
  • Specific information (medical, next of kin) you provide here will also be produced as a hard copy for the choir leader to have pertinent details during choir practices and concerts. This includes medical information and emergency next of kin information you provide here.
  • We retain this data whilst you are a member of the choir and it will be removed from our systems if/when you leave.
  • We will use the email you have provided to contact you with appropriate updates about choir practices, concerts or associated activities.
  • We will not pass this data to any one else.
  • If you have any concerns regarding this data, please contact us.